Event Hall Rental Agreement

Date: April 7, 2025

Owner: The Square Offices, 16th & 17th Floor, Elephant House, 214 Broad Street, Marina, Lagos Island, Lagos State, Nigeria

Client: [Client Name], [Client Address]

1. Premises

The Owner agrees to rent to the Client, and the Client agrees to rent from the Owner, the following event hall(s) located at The Square Offices:

• Lagos Hall (100-seater)
• Niger Hall (20-seater)
• Delta Boardroom (11-seater)

Use of common areas (restrooms, lobby) is included. The halls are hired as-is; equipment rental is available at additional cost.

2. Event Details

• Use solely for corporate events: conferences, seminars/workshops, product launches, networking events, hackathons, team building, award ceremonies, masterclasses.
• Client provides detailed event schedule (setup, event, teardown times) no later than three (3) days before the event.
• Maximum occupancy:
  • Lagos Hall: 100 people
  • Niger Hall: 20 people
  • Delta Boardroom: 11 people

3. Rental Fee and Payment

• Lagos Hall: ₦45,000 per hour
• Niger Hall: ₦20,000 per hour
• Delta Boardroom: ₦20,000 per hour
• 50% deposit due one week before event; balance due one day before event.
• Overtime, security, damage repair, equipment rental charged extra.

4. Setup and Teardown

• Owner handles setup evening before; teardown immediately after event.
• Client must submit setup/teardown plan no later than [Number] days before event.
• Abandoned items disposed at Client’s expense.

5. Use of Premises

• Client uses premises in a lawful, safe manner; complies with laws and fire codes.
• Prohibited:
  • Smoking indoors
  • Open flames without approval
  • Illegal activities
  • Affixing items without approval
• Alcohol service requires Owner’s catering service arrangement.

6. Owner’s Responsibilities

• Provide clean, usable premises with access at agreed times.
• Standard cleaning before and after event.

7. Equipment and Services

(Abbreviated for brevity; include list items as needed.)

8. Cleaning

Client maintains cleanliness during event. Additional cleaning costs charged if needed.

9. Damage to Premises

Client responsible for damage; repairs billed as estimated by Owner.

10. Security

Client may need to provide security personnel at ₦20,000/day each. Owner not liable for personal property.

11. Insurance

Client provides proof of liability insurance (min. ₦3,000,000) three days before event; names Owner as additional insured.

12. Indemnification

Client indemnifies Owner against claims arising from Client’s use.

13. Cancellation

• Same day cancellation: 100% refund
• Before event day (post-payment): 25% refund
• On/after event day: 50% refund

14. Force Majeure

No liability for Acts of God, war, etc.; affected party notifies and mitigates.

15. Governing Law and Venue

Governed by Nigerian law; disputes in Lagos courts.

16–25. Additional Terms

Entire agreement, amendments, waiver, severability, notices, assignment, subletting, accessibility, termination, dispute resolution apply as detailed above.

By checking “I have read and agree to the Terms & Conditions,” the parties acknowledge their agreement.